Privacy
Policy.

This policy explains how we handle your data, with specific focus on your participation in our offline events and programs.

01. Offline Event Data Collection

When you participate in an Acaventure offline event, we may collect physical data including:

  • On-site attendance logs and sign-in sheets.
  • Identity verification (ID cards/College IDs) shown during check-in.
  • Dietary preferences or health-related information (if provided for event logistics).
  • Feedback and survey responses provided during or after the event.

02. Photography, Audio & Video

Our events are documented by professional photographers and videographers. This data is collected for:

  • Promotional use on our website, social media, and brochures.
  • Creating archival records of our events.
  • Live streaming or recording sessions for future academic use.

We do not use individual close-up shots for commercial advertisements without seeking separate verbal or written consent where possible, although wide-angle crowd shots are standard for event coverage.

03. Data Collection Methods

Data is collected through online registration forms, on-site digital kiosks, manual sign-in sheets, and automated event management systems. We ensure that only authorized Acaventure personnel have access to physical data collected at venues.

04. Use of Your Information

The information collected is used to:

  • Manage event logistics (entry, seating, catering).
  • Issue certificates of participation and awards.
  • Send important event-day updates via SMS or Email.
  • Provide networking opportunities with speakers and other attendees.

05. Data Sharing & Third Parties

We may share necessary attendee data (like names and college affiliations) with event venues for security purposes, or with event sponsors if you have explicitly opted-in to receive communications from them. We do not sell your personal data to third-party marketing firms.

06. Retention & Security

Physical records (like paper sign-in sheets) are digitized and securely destroyed after the event. Digital data is stored on encrypted servers. We retain event participation history to help you manage your academic portfolio with Acaventure over time.

07. Your Rights

You have the right to request access to the data we hold about you, or request deletion of your data from our future mailing lists. If you wish to have a specific photograph of yourself removed from our digital galleries, you may contact us with the specific link or image.

08. Contact Us

If you have any questions about our event privacy practices, please reach out to us:

Get in Touch

Last Updated: April 2026

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